How to Consolidate Your Business Utilities
It’s a pain, isn’t it? When you get five different phone bills from four different service providers for your various office locations. Or, your office is in one location but you have to track separate invoices for your telephone, internet and PBX services. You are not only squandering away precious time tracking various utility bills, but are also wasting money.
With your business getting many invoices from different service providers, it is possible that a few may not get paid within its due date. This will necessitate payment of late fine or fees. Your service provider may even block certain services till the delayed invoice get cleared, costing you money in lost business opportunities.
Moreover, if you signed up for a bundle of services — under a single contract — but don’t use all of them, you end up paying for unused or under-utilized services.
Stop the Drain on your Budget
In today’s connected world, almost all businesses use telephones and internet to communicate and collaborate with customers, clients and team members. No wonder this utility is not optional for businesses and is the biggest weight on a company’s budget.
Moreover, separate bills for all your communication needs creates an added headache of wasted time and money. Want a simple solution for your troubles? Consolidate your utility bills.
You can do this simply by moving to a VoIP service provider. VoIP, or Voice over Internet Protocol, uses the internet to make phone calls. VoIP players also provide teleconferencing, video calls, international calls, chat and instant messaging, all under one umbrella.
How do you gain? You deal with one service provider and get one invoice per month. Moreover, with most VoIP players giving you the flexibility to add and remove individual services, you don’t buy bundled packages with facilities you don’t need.
Since 2004, many small, medium and large businesses have experienced the cost-benefits of moving to VoIP services as a substitute for the cumbersome and expensive traditional phone systems.
According to industry estimates, businesses save anywhere between 50-75 percent on average costs after switching to VoIP services.
Why VoIP Services Help Businesses Save
There are several potential cost savings associated with a VoIP system:
Call charges – Your business most certainly has international clients. Maybe you also have a remote team. With VoIP, you can make long distance calls at a fraction of the cost of the traditional phone call. Moreover, VoIP also enables you to make video calls which can be essential when troubleshooting serious issues. Incoming calls can be routed to any location, within the system, at no additional cost. This enables you to connect your customers to the most appropriate member of your team, irrespective of their geographic location, to serve their needs.
Scalability – With Plain Old Telephone Service (POTS) you have to buy new equipment and add dedicated phone lines when you expand your team or open new offices. This cost is eliminated when using VoIP. A simple software update and purchase of additional bandwidth is all you need to upgrade your VoIP connection to add more phone lines and new locations. Even if you need to buy IP phones, they are far cheaper than standard telephones.
Extra features – VoIP is not just a voice or video call, it has all these other cool features that can help your business appear larger, well-established and provide efficient customer service, at no additional cost. You can use VoIP systems to connect your offices with intercom or use other convenient features like auto-assistant, voicemail, voicemail to email, direct dial and many others.
Even if you add and delete features, upgrade your systems or expand the number of phone connections, it will all come in one consolidated bill.